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Part-Time Employee Manual

The following information is provided by the Office of Human Resources as a convenient guide for non-benefits eligible (student workers), temporary/part-time employees of the University of Houston-Clear Lake.  This information should not be construed as an employment contract nor does it create a property interest in employment.  The University of Houston System, and its components, reserve the right to change, amend, or abandon any of the policies or procedures at any time.  Nothing changes the employment-at-will status of any employee, nor creates any additional rights, remedies at law, or expectation of continued employment.

Please review the Employment Guidelines for Student Workers for additional information regarding student employment. 

Background Checks: The University of Houston System is committed to promoting a safe and secure environment at all of its component universities. The Background Checks for Employees policy (SAM 02.A.37) requires that all new hires pass a criminal background check. This policy is applicable to all positions, including faculty and adjuncts, full and part-time, permanent and temporary, as well as student employment in all university programs, regardless of funding source.

Immigration and Naturalization Service:  To comply with INS requirements, every new employee, before performing any work, must appear in the Office of Human Resources with acceptable documentation to complete the INS Form I-9 (not in this manual).  A list of acceptable documents can be found here: List of Acceptable Documents


The following list of policies have been provided to promote awareness of the governing expectations of being an employee at the University of Houston-Clear Lake.  Please review each policy before completing Section 1.

Discrimination and Harassment Policy
Sexual Misconduct Policy
UHCL Automated Information Systems Acceptable Use Policy
UHCL Drug and Alcohol Abuse Prevention Policy
UHCL Reaffirmation of Commitment to Affirmative Action/Equal employment Opportunity
UHCL Worker's Compensation Incident Reporting Procedures, First Report of Injury or Illness Form
Workers' Compensation Benefits, Rights, Information and Responsibilities

University of Houston System Board of Regents

The University of Houston System Board of Regents Policy 49.01 requires certain statutes and policies to be distributed to all employees at the start of each academic year and to all new employees at the time of employment.  

21.03 Academic Freedom

Please read and complete each form carefully.  Incomplete forms will be returned to the hiring department and could result in delayed payment of salary. Upon completion of each form in Section 1, print and submit to your hiring department. 

SECTION 1:  The following forms are for ALL EMPLOYEES to complete.

Employee Data Sheet
Temporary/Part-Time Employee Record
Patent Disclosure and Assignment Agreement

Direct Deposit Program:  Participation in the Direct Deposit Program is mandatory.  Employees may select a financial institution of their choice.  Employees must complete a Direct Deposit form or may enter this information directly into PASS.  Employees who do not select their own financial institution for direct deposit, will be required to agree to receive pay via a debit card to be issued by Bank of America.  Although not required, we encourage all employees to take the form to their financial institution for completion of Section 4.  Return the completed form to the Office of Human Resources.  It generally takes two pay periods after the form is received in payroll for direct deposit to begin. 

Direct Deposit Form 
Health Care Network Acknowledgement Form
2016 W-4 Form (Nonresident aliens see instructions below under section 4)
Related Party Disclosure Form

SECTION 2:  The following form is required ONLY if you are an active participant in the Teacher Retirement System of Texas (TRS), through another participating agency.  This may include another Texas state agency, community college, or school district.

Certification for Retirement Eligibility

SECTION 3:  Teaching Faculty

Primary Language Form

SECTION 4:  The following forms are for Nonresident Alien Employees on F-1, H-1, or J-1 Visas if applicable.

Non-Resident Alien W-4 Form Instructions
Foreign National Tax Form Instructions
Foreign National Tax Form

SECTION 5:  Student Worker Certification

Certification of Student Status

Last updated: 09/29/2016 UTC
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