ARTICLE I
Name
The name of this organization shall be the University of Houston-Clear Lake Educational Support Association (UHCL ESA) and shall be affiliated with the Texas Educational Support Staff Association (TESA) and the National Association of Educational Office Professionals (NAEOP).
ARTICLE II
Mission
To promote a standard of excellence for educational office professionals by providing professional growth opportunities, leadership and service for employees in education, quality training, a network for sharing information and ideas, recognition of achievements, community service, and opportunities for building relationships.
ARTICLE III
Vision
To provide a venue for the advocacy of change and growth within our profession by meeting the future needs of our members.
ARTICLE IV
Membership
Section 1. Membership shall be open to persons interested in promoting the objectives of the association. This organization is made up of active, retired, and honorary members.
a. Active membership is open to all persons engaged in educational support at UHCL and surrounding community. Active members in good standing (local dues paid) shall be eligible to vote, to hold office and to participate in discussions at all general meetings of the association.
b. Retired membership is open to retired UHCL employees who wish to remain active in ESA. They will be required to pay dues but are not eligible to vote or hold an elected office.
c. Honorary membership is open to former UHCL employees who were active members at the time of retirement, past presidents who have left employment of the University, and supporters of ESA who have been bestowed this title by the Board. Honorary members are not required to pay dues and are not eligible to vote or hold office.
Section 2. The annual membership dues of each active member will be designated by the governing ESA Board. The fiscal year and membership year of the Association shall be defined as September 1 through August 31.
Section 3. Rights, privileges, services and obligations of each classification of membership shall be determined by the Executive Board. Full membership privileges in this Association shall terminate upon failure to pay dues by November 30th.
ARTICLE V
Officers
The officers of this association shall be President, President-Elect, Immediate Past President, Secretary, Treasurer and Historian, all of whom shall be active members in good standing and shall be known as the Executive Board. All officers are elected by the active membership at the April general meeting. The newly installed officers take office effective September 1.
ARTICLE VI
Committees
The President, with the approval of the Executive Board, shall appoint active members to Chairs of standing and other ad-hoc committees as deemed necessary.
Guidelines, duties, and responsibilities for each standing and each ad-hoc committee shall be specified by the Executive Board, and may change from time to time, according to the needs and goals of the association.
ARTICLE VII
Meetings
Section 1. General meetings of the association shall be February, April, May, September, and November. The President with the consent of the Executive Board shall have the power to change the date of the meeting.
Section 2. Special meetings may be called by the President. No business shall be transacted at a called meeting except that for which the meeting was called.
Section 3. Twenty-five percent of active members, including two (2) elected officers, shall constitute a quorum for the transaction of business.
ARTICLE VIII
Amendments
Amendments to the constitution shall be submitted in writing to the President, for review by the Executive Board, ten (10) days prior to presentation at a regular meeting for the Association.
This constitution may be amended at any regular meeting of the association by a vote of two-thirds of the active members present, provided that the proposed amendment shall have been submitted in writing to the membership to study at least ten days prior to the meeting.
