University of Houston-Clear Lake
Temporary/Part-Time Employment Manual

This manual has been prepared by the Office of Human Resources as a convenient guide for non-benefits eligible, temporary/part-time employees of the University of Houston-Clear Lake.  This manual should not be construed as an employment contract nor does it create a property interest in employment.  The University of Houston System, and its components, reserve the right to change, amend, or abandon any of the policies or procedures contained in this manual at any time.  Nothing contained in this manual changes the employment-at-will status of any employee, nor creates any additional rights, remedies at law, or expectation of continued employment.

NOTE:  Please fully read the information listed below. Included are instructions on how to complete the necessary documents to process your hiring and to ensure timely processing of your payroll information.

This Manual Contains Documents
That Require IMMEDIATE ATTENTION!

PLEASE READ EACH FORM CAREFULLY AND CHECK EACH FORM AFTER COMPLETION.  INCOMPLETE FORMS WILL BE RETURNED TO THE HIRING DEPARTMENT.  ANY DELAYS TO THE TEMPORARY/PART-TIME EMPLOYMENT PROCESS COULD RESULT IN DELAYED PAYMENT OF SALARY OR WAGES.

Immigration and Naturalization Service

To comply with INS requirements, every new employee, before performing any work, must appear in the Office of Human Resources with acceptable documentation to complete the INS Form I-9 (not in this manual).  See the following Immigration Reform and Control Act of 1986 for a list of acceptable documents.

Employment Papers

The Temporary/Part-Time Employee Records, Employee Data Sheet, Patent Disclosure and Assignment Agreement, and IRS Form W-4 must be completed immediately.  The hiring department will use this information to complete a Personnel Action Request (PAR).  These documents, along with the PAR, are forwarded to the Office of Human Resources and used to add new employees to the Personnel and Payroll System.

Direct Deposit Program

All employees are required to receive salary and wages via a direct deposit.  Employees may select a financial institution of their choice.  Employees may complete a Direct Deposit form or may enter this information directly into PASS.  Employees who do not select their own financial institution for direct deposit, will be required to agree to receive payroll payments via a debit card to be issued by Bank of America.  

New employees should be given 5 working days to complete Sections 2 and 3 of the Direct Deposit authorization form. We encourage all employees to take the form to their financial institution for completion of Section 4 and return the completed form to the Office of Human Resources.  It generally takes two pay periods after the form is received in payroll for direct deposit to begin. 

Participation in the Direct Deposit Program is mandatory.  Empoyees who do not select their own financial institution for direct deposit will be required to obtain a debit card, issued by Bank of America, through the payroll office.

Employment Documents

The fifteen employment documents included in this manual are given to new employees for review and reference as needed.  If you have any questions, please contact the Office of Human Resources

Process Instructions:

Please complete the following three step process as outlined on the following pages.  To begin, click on the STEP 1-Review Listed Polices, icon below.