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Faculty may place library-owned or personal copies of class readings on reserve at the Circulation Desk. Reserve materials may have a 2-hour, 1-, 3-, or 7-day loan period. Reserve materials can be identified in the library catalog by either the course rubric and number (example: mgmt 5331) or by the professor's name (example: carter). Copyright restrictions concerning any photocopied material to be placed on reserve are followed strictly. See Library Floor Plans for Reserves Desk Location.
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Please contact Lisa Nebout (281-283-3905, nebout@uhcl.edu) or Chehreh Badii (281-283-3940, badiic@uhcl.edu) for more information.
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Guidelines:
The purpose of the reserve collection in the Neumann Library is to make REQUIRED ADDITIONAL READING available to a class. Assigning reserve status to materials for convenience only is not a legitimate application of the reserve policy.
Faculty will fill out a Course Reserves Request form for each class.
The time required to process reserve requests varies with the workload of the unit, the availability of materials, and the accuracy of the information supplied on the forms. Materials are processed in order of receipt.
There is no limit set on the number of titles a faculty member may place on reserve; however, lists of 50 titles or more should be discussed with the Access Services Librarian.
Faculty members should specify the loan period of each title on reserve. If more than one faculty member requests the same title, the item will be placed on the shorter loan period.
All materials will be removed from reserve status at the end of each semester. If personal materials are not picked up at the end of the semester, they will be delivered to the suite secretary within two weeks.
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Place Items on Course Reserve
Course Reserves Request Forms can be filled out online, printed and brought in to the Library, or, filled out online, saved and emailed to library@uhcl.edu.
Please fill out a different form for each class.
Please fill out all boxes, using the TAB key to move from one to the other. Please enter your full name, suite number, telephone extension / phone number, course rubric( MGMT 4444 each box takes 4 characters), course name (as printed in schedule). In the first column, if the item is a personal copy -- write nothing. If the item is our library owned book, please write the call number, (HV 2345 .S87 1999). Write nothing in the shaded column. In the CITATION area, the complete citation is necessary -- requirements are listed at the bottom of the form. Put # of copies in 4th column. Loan periods are listed on the top part of the form, A - D use the letter to indicate the time you want the item to circulate, in - library or out-of-library.
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Books:
Reserve books may come from the library collection or be supplied by the professor. If the library does not own a (non-textbook) desired book, Instructors are encouraged to submit a purchase request by using the online form.
Books borrowed from other libraries or through interlibrary loan are not eligible for reserve status. Other items not eligible for reserve status are reference materials, and library-owned journal volumes. Consumable works such as workbooks, exercises, or standardized tests may be placed on reserve with permission from the publisher.
Instructor-provided copies of textbooks will be accepted for 2-hour in-library use reserves. The library will not purchase required textbooks for inclusion in the collection or for reserves.
Personal copies of books are accepted with the understanding that these materials are placed on reserve at the owner's risk and will be processed for use.
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Student Projects:
Written permission must be included from all students involved in the project if the projects are to be placed on reserve for more than one semester
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Photocopied Materials:
To be in compliance with copyright law, the library requires complete citations for each item. The requirements can be found at the bottom of the reserve request form. The copyright information page must accompany all single chapters and articles. Instructors wanting to place multiple articles/chapters (collections) on reserve must have written copyright permission.
The library will comply with U.S. copyright law in determining which photocopied materials may be placed on reserve.
BREVITY: Generally speaking, this means that a faculty member may submit a single chapter from a book, a single article from a journal issue, a short story, an essay, a short poem, a chart, a diagram, etc. The article, chapter, short story, or essay should not exceed 2500 words. A poem should not exceed 250 words.
SPONTANEITY: Photocopied materials may be placed on reserve for one semester. The library will stamp a copyright notice on the first page of photocopied materials. Any item returned to you at the end of the semester with a red copyright warning stamp will not be placed on reserve again without written copyright permission. If the professor requires that the materials be on reserve for two or more semesters, permission must be obtained from the copyright holder.
CUMULATIVE EFFECT: The copies will be used in only one course; and not more than one short poem, article, story, essay or two excerpts may be copied from the same author, nor more than three from the same collection.
The Access Services Librarian has the final responsibility for determining the number of copies placed on reserve. The guidelines state "a reasonable number."
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Audiovisual Materials:
Purchased or non-copyrighted videos may be placed on reserve. Duplicates or excerpts are not accepted.
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Deadlines:
Reserve materials lists should be submitted at least two weeks before the first day of class if materials are to be ready for use by the first week of the semester.
Reserve requests for purchase of books that the library does not own should be submitted at least six weeks before the first day of class to ensure timely placement on reserve. If the book is out of print or otherwise unobtainable, the faculty member will be notified.
After the beginning of each semester, a minimum of three working days (Monday - Friday) is required to place materials on reserve.
The time required to process reserve requests varies with the workload of the unit, the availability of materials, and the accuracy of the information supplied on the forms. Materials are processed in order of receipt.
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Fair Use:
The four questions to ask are:
- What is the character and purpose of the use? Is it educational, non-profit, personal?
- What is the nature of the work? Is it unpublished, out of print, protected by copyright, licensed, in public domain, etc?
- How much of the piece is being used - a chapter, more than half, the main body?
- What will the effect be on the market or value of the original work?
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Copyright Resources:
Copyright Crash Course, The University of Texas System
http://www.utsystem.edu/ogc/intellectualproperty/cprtindx.htm
Copyright & Fair Use, Stanford University Libraries
http://fairuse.stanford.edu
United States Copyright Office
http://lcweb.loc.gov/copyright
Sample permission letters:
http://www.cetus.org/fair7.html
http://www.utsystem.edu/OGC/IntellectualProperty/permmm.htm
http://www.svsu.edu/writingprogram/letter.htm
http://www.lib.utulsa.edu/services/reserves/copyright.htm
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