Contracts & Agreements

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Compliance Committee Members

Contracts and Agreements: All contracts, regardless of the source of funding, must be administered in accordance with Board of Regents Policy 55.01 (scroll to 55.01) and University of Houston System Administrative Memorandum 03.A.05 and UHCL Contracting Policies and UHCL Contracting Procedures.

The originating unit is responsible for monitoring and assuring performance in accordance with provisions of the contract and for reporting non-compliance to the Business Coordinators and, as appropriate, to the appropriate Vice President. The Purchasing office will provide needed assistance as requested. The individual (s) responsible for ensuring that the terms and conditions of the contract are met shall sign an appropriate statement acknowledging this important responsibility (Receiving Report).

Purchase Requisition or Contract. Use a purchase requisition to obtain commonly available goods, such as office supplies. If the subject matter of the transaction involves human performance, such as rendition of services, then you should use a contract.

For more information and forms - http://prtl.uhcl.edu/portal/page/portal/PROPAY/Procurement_Payables/Contracts

Question: Our contract project is time sensitive and the contractor is available to start immediately. The contract has not been signed by all parties and has not been processed by Purchasing. Due to the urgency may we get started on the project?

Answer: No, all contracts must be fully executed and approved prior to the start of any services.

Question: In addition to the contract, the vendor asked me to sign a statement informing me of their terms and conditions. May I sign this?

Answer: No, any terms and conditions outside the university standard contract language require additional review.

Question: May I accept a faxed signature from the vendor?

Answer: No, in some cases where the vendor is out of the country, or temporarily unavailable, the signature process may start based upon a faxed signature, however, the original signature of all parties must be obtained prior to the start of any services.