Submit all requests for administrative action in writing to the Associate Dean's Office in Bayou 3611 unless otherwise noted.

It is your responsibility as a student to process a withdrawal from a course before the drop deadline. The deadline for student-initiated withdrawals is posted each semester. Beyond the official drop date, you are not permitted to drop or withdraw. Under special circumstances, the Associate Dean of the School of Science and Computer Engineering grants administrative withdrawals. The circumstances are:

• Extreme illness of the student or extreme illness or the death of that student’s immediate family member or dependent. A physician must supply documentation. 
• Job transfer out of town for the student or the student’s spouse. The employer involved must document the transfer.
• Mandatory overtime or required travel assigned after the drop date. The employer must supply documentation.

If you receive an administrative withdrawal, it means you are withdrawn from all courses for the semester. You must submit written request to the Associate Dean no later than 14 days prior to the last class day of the semester from which you want to withdraw.

University policy governs grade appeals. The policy is stated in the UHCL catalog. SCE observes the following procedure. Address your appeal first with the faculty member who issued the grade in question. If this fails to resolve the matter, then meet with the Division Chair. If no resolution results, submit a written appeal -- one that states clearly the case that the grade inaccurately reflects your performance -- to the Associate Dean. Ultimately, the appeal may go to the Dean, who makes the final determination in the matter. You must file the appeal within 45 days of the grade assignment.

Graduate students who wish to transfer graduate hours in addition to the six allowed (without petition) may petition the Associate Dean for up to six additional hours. All transfer hours must be graduate level, have been completed within the last five years, and have an earned grade of B or better. All transfer credit must be approved by the faculty advisor. The petition must clearly argue why the additional hours should apply to the degree being sought at UHCL.

If you are a graduate student holding a PhD, MD, DDS, or JD from an accredited U.S. institution, you will not be subject to the GRE requirement. Graduate students holding a Master's degree in a related field from a U.S. institution may request a waiver from the Associate Dean. Letters requesting a waiver of the GRE will be considered after the file has been forwarded from the Office of Admissions.

Students who must repeat the same (required) course more than twice will be subject to the 3-peat fee. Students must consult with an advisor for assistance if enrollment in the course is mandatory.

Undergraduate students who enrolled in a Texas public college or university for the first time in Fall 2007 or after must comply with a Texas rule regarding the number of academic track courses that can be dropped during the entire bachelor's degree.  Students who have enrolled in Texas public colleges or universities are restricted to a total of six (6) drops for the undergraduate academic career. Students who have dropped academic track courses will begin to notice on their transcripts a new grade indicating that a course has been dropped that counts against this 6-drop rule.  Effective Spring 2009 UHCL students will be affected by the 6-drop rule and will receive notices via their E-services account when they attempt to drop a course or courses.  Students will not be prevented from dropping before the final drop/withdrawal deadline if their total courses dropped are below 6; however, attempting to drop a 7th course will result in a message indicating the drop will not be processed and the student will need to consult with the Dean of Students regarding the reason for dropping the course.  Circumstances that affect Administrative Withdrawals (see above), may also be considered sufficient to approve a drop beyond the 6-drop limit.  If the drop is not approved, the student will not be permitted to drop the course and must complete it for a letter grade, or the student must withdraw totally for the semester.

Monitor your academic progress and keep your CPS up-to-date so you can apply for graduation and complete degree requirements on time. You may request an audit of the CPS at any time during your academic career. Before registering for your final semester, request a pre-graduation audit in the Academic Advisors' Office. The audit usually occurs within 48 hours of the written request and a copy of the audit will be available at the Reception Desk in suite 3611.

For other requests, please contact the advising office for proper procedures. E-mail: sceadvising@uhcl.edu.