Planning an Event: Event Checklist

Call the Office of Scheduling and Space Planning 281-283-2198

• Is the Space(s) available? rooms, atria, Theater, parking, etc.
• Can I tentatively have this date booked?
• Ask to send or fax you a "Facility Request Form"
• Fill out the "Facility Request Form" & send it back
• Follow up on receipt of the returned form, everything okay?
• Is there anyone to help us set up? How much does it cost?
• If sound in Atria, request a sound technician!
• Can you provide video-taping or audio recording of our event?
• I have audiovisual needs like;___________. What do I do?
• Can you give me an estimate on the entire cost?

• Order Catering services/food
• And/or will the cafeteria be open during my event?
• Can I book the "Forest Room" for our meals/presentation?
• Can you supply tablecloths for us in the other areas?
• Can you give me an estimate on the entire cost?

• Do you know we are coming in on_________?
• Our Audiovisual equipment needs are _______.
• Our sound & lighting needs for your space is_____.
• I understand you don't design lights for groups, can you give me some contact names and numbers? -(mostly for productions)

• Call Student Life 281-283-2560
  • Post flyers on campus.
  • Marquee request forms Sign Holder utilization
• UHCLIDIAN (student on campus newspaper) 281-283-2570
• Office of Communications 281-283-2015 for community event postings