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Planning an Event: Event Checklist

Call the Office of Scheduling and Space Planning 281-283-2198

  • Is the Space(s) available? rooms, atria, Theater, parking, etc.
  • Can I tentatively have this date booked?
  • Ask to send or fax you a "Facility Request Form"
  • Fill out the "Facility Request Form" & send it back
  • Follow up on receipt of the returned form, everything okay?
  • Is there anyone to help us set up? How much does it cost?
  • If sound in Atria, request a sound technician!
  • Can you provide video-taping or audio recording of our event?
  • I have audiovisual needs like;___________. What do I do?
  • Can you give me an estimate on the entire cost?
Call UHCL Catering Services 281-283-2650
  • Order Catering services/food
  • And/or will the cafeteria be open during my event?
  • Can I book the "Forest Room" or "Garden Room" for our meals/presentation?
  • Can you supply tablecloths for us in the other areas?
  • Can you give me an estimate on the entire cost?
Call the Theater Supervisor 281-283-2560
  • Do you know we are coming in on_________ at this time__________?
  • Our Audiovisual equipment needs are _______.
  • Our sound & lighting needs for your space are_____.
  • I understand you don't offer lighting design services for clients, can you give me some contact names and numbers? -(mostly for productions)
University Marketing Policies
  • Call Student Life 281-283-2560
    • Post flyers on campus.
    • Marquee request forms Sign Holder utilization
  • UHCLIDIAN (student on campus newspaper) 281-283-2570
  • Office of Communications 281-283-2015 for community event postings
     Date Updated: 17-NOV-2011
    Theater Contact      

    Robert Nagle, Theater Supervisor
    2700 Bay Area Blvd. 
    Houston, TX 77058
    Phone: 281-283-2562

    www.uhcl.edu/bayoutheater
    E-mail: NagleR@uhcl.edu

    Theater Leasing Contact      

    For Theater forms and questions, contact:

    Tiffany King
    Phone: 281-283-2199
    Fax: 281-283-2257
    Email: kingt@uhcl.edu

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