When traveling on University business, you will most likely spend money on airfare, hotels, meals, and other incidental items, such as business phone calls, and cab fares. Subject to your department's approval, the University will reimburse you for some of these expenses. However, for others it will not. Examples of some of the non-reimbursable items would include:

• Pay TV and video rentals
• Personal entertainment such as attending a professional sports event
• Personal phone calls
• Health club fees
• Domestic car rental collision and damage waiver (CDW) insurance
• Personal injury (PI) insurance coverage.

The Traveler should assume that any item not specifically addressed in the Texas Travel Allowance Guide is not allowed as a University travel expense. You should be familiar enough with the Travel Policy to be aware of what can and what cannot be reimbursed.

Note: Individual units (e.g., schools, departments, institutes, divisions) have budgetary oversight for travel expenditures and therefore may establish travel procedures which reduce allowable expenses to a level below that available through the University policy.  Research Administration may also require a greater degree of documentation for expenses than the University policy.  Therefore prior to taking a trip, travelers should consult with the Travel Office for documentation requirements.