UH-Clear Lake is now implementing e-mail as its official form of communication to students. Students are receiving e-mail notifications for all university business, and students should look to their UH-Clear Lake e-mail accounts as their primary source of information concerning UH-Clear Lake matters.
The Office of Financial Aid piloted the culture of e-mail in February 2005. Since then, all communication from Financial Aid has been through e-mail, which has also been overlapped with mail outs.
All of UH-Clear Lake's student services officially started this past summer to communicate to students through e-mail. E-mails to students include library notices, financial aid packaging notifications, registration appointment notifications, advising notices from the school or advisers, payment information and deadlines, graduation information, admissions status and breaking news.
"E-mails will only be sent for university business; students will not receive SPAM mail and they will not receive messages like, there is a bake sale in the atrium," said Darlene Biggers, associate vice president of student services.
Upon enrollment, new students will be informed of their e-mail accounts by receiving a "You've Got Mail" brochure with their enrollment packets. Members of the E-mail as an Official Communication Vehicle Committee are continuing to find new ways to inform returning students of their e-mail accounts.
"We are trying to catch current students up to speed on their e-mail accounts," said Yvette Bendeck, associate vice president of academic affairs.
UH-Clear Lake employees are continuing to market student e-mail in various ways including an advertisement in the UHCLIDIAN last spring, screensavers in financial aid offices that read "Check your UHCL e-mail," and notices on classroom chalkboards. Posters and brochures will soon be posted in all of the hallways and classrooms to inform students.
Bendeck believes the biggest benefit of using e-mail is that it allows administrative offices to contact students in a timely manner. She believes utilizing campus e-mail as an official communication vehicle is a faster way to communicate with students and provides students with a legitimate e-mail account while cutting costs.
The Office of Financial Aid spent approximately $13,000 on postage last year, and they are proud of the savings e-mail has brought to their office and to students. Many professors already e-mail their students throughout the semester, but now they will have a legitimate and reliable e-mail address for all of their students.
Some students are finding out that they have important information waiting for them at their e-mail accounts, and others simply do not know they have an existing e-mail account.
"I knew I had an e-mail account, but I didn't know where to go to access it," said Ashli Brady, an undergraduate psychology major.
If you are a new or returning student, you can access and maintain your e-mail account by logging on to http://exchange.uhcl.edu/exchange. After you locate the Web site, you can watch an interactive video that helps you access your e-mail account in three steps.
For further information, students can pick up a brochure at the Student Assistance Center in the Student Services and Classroom Building.
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