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Accounts Payable

The System and the auditors have requested that all transactions be processed through the Accounts Payable system to provide consolidated information for audit purpose, maintain internal controls and to maintain accurate vendor information for the University. 

Exceptions to normal processing must be requested to the Director of Accounts Payable with a reason/justification for rush processing.

Please call the Accounts Payable main line or email for any questions you have on any Accounts Payable related items.

 

The Vendor Create Department has added a link where you can check any vendors/individuals that have been added or updated within the last 30 days.  Click here.

 

*Please note:  Effective immediately Accounts Payable-related forms will be accepted via campus mail or scanned through e-mail to the Accounts Payable e-mail box (AccountsPayable@UHCL.edu).  This includes Gift Card Request Forms and invoices.

Procurement Encumbrance Adjustment Forms are required for the release of cost center encumbrances.  Instructions for completing the forms can be accessed here.

Attention Business Coordinators:  Voucher notifications will be e-mailed to the Business Coordinators instead of being mailed.  This includes employee travel reimbursement vouchers, Bookstore purchases, etc.

 

Purchase Voucher Guidelines

Forms & Contacts

 

Accounts Payable Contact:

North Office Annex II, Mail Code: 105 Telephone: 281.283.2130 Fax: 281.283.2137 accountspayable@uhcl.edu

Operating Hours:

Fall & Spring: 8:00 a.m. to 5:00 p.m. Monday through Friday

Summer: 7:00 a.m. to 5:00 p.m. Monday through Thursday 8:00 a.m. to noon on Friday

Accounts Payable Staff:

Rosie Pineda Director of Accounts Payable

Leanne Howell A/P: Accounting Specialist

Sondra Padgett A/P: Accounting Technician

LaShanda Grantham A/P: Accounting Assistant

Linda Plumley A/P: Accounting Assistant

Angela Jackson A/P: Accounting Assistant

Forms

Employee P.A.S.S. Direct Deposit Instructions

Gifts to Employees and Non-Employees of the University

Gift Card Request Form (with Acknowledgement of Receipt of Gift certificates/Gift Cards)

Taxable Payments or Reimbursements to Employees (SAM 03.d.06)

Bookstore Department Charge Form

Vendor Set-up Requirements for PeopleSoft Database (Individuals and Businesses)

Updated Food & Entertainment Related Accounts Listing

Vendor Hold Status

Voucher Workflow Training for 9.1

Expenditure Guidelines

3.1 State Restrictions
3.2 Entertainment Policy and Guidelines
3.3 Discretionary Expenses
3.4 Other Local Funds
3.5 Methods of Reimbursement & Payments
3.6 H.E.A.F Funds

 

 

 

 

 

 

Last updated: 07/15/2016 UTC
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